Team Page
How to invite coaches and staff, manage team permissions, update staff roles, and take advantage of unlimited team seats.
The Team Page lets you manage all coaches, trainers, dietitians, and administrators in your organization. Rate My Physique includes unlimited team seats on all plans, so you can invite as many staff members as you need without paying per-seat fees.
Staff Roles & Permissions
Section titled “Staff Roles & Permissions”You can assign four different roles to team members, depending on their responsibilities:
| Role | Best For | What They Can Do |
|---|---|---|
| Owner | Gym Founder / Business Owner | Full control over everything: manages billing, Stripe plans, payment methods, company profile, staff invitations, and role changes. Cannot be removed from the team. |
| Admin | Head Coach / General Manager | Manages the day-to-day team and clients: can invite or remove staff members, change roles (except Owner), invite clients, review scans, and leave feedback. Cannot change billing or transfer ownership. |
| Manager | Staff Coach / Operations Lead | Everyday coaching and roster management: can invite clients, evaluate scans, comment on check-ins, and view coach caseloads. Cannot invite staff or access billing. |
| Viewer | Assistant / Shadow Coach | Read-only access: can view client rosters, inspect scans, and see habit logs. Cannot invite clients, invite staff, or change settings. |
Staff Table Overview
Section titled “Staff Table Overview”The table displays all current team members:
- Member: Displays the staff member’s name, profile photo, and email address.
- Role: Shows their current permission level (Owner, Admin, Manager, or Viewer).
- Joined Date: The date they accepted their invite and created their account.
- Actions Menu (
...): Options to change a staff member’s role or remove them from the team.
Common Team Actions
Section titled “Common Team Actions”1. Invite a New Staff Member
Section titled “1. Invite a New Staff Member”- Click the Invite Team button in the upper right.
- Enter the coach or staff member’s email address.
- Select their initial role (Admin, Manager, or Viewer).
- Click Send Invitation.
- The staff member receives an email with a secure link to create their account and set up their login.
2. Change a Staff Member’s Role
Section titled “2. Change a Staff Member’s Role”To promote or adjust someone’s permissions:
- Find the staff member in the table.
- Click the three dots (
...) on their row. - Select Change Role.
- Choose the new role from the dropdown and confirm. Their permissions update immediately.
3. Remove a Staff Member
Section titled “3. Remove a Staff Member”If a coach or trainer leaves your organization:
- Click the three dots (
...) on their row. - Select Remove Member and confirm.
- Their access to your dashboard is removed immediately. Any clients who were assigned to that coach stay safely in your organization and can be reassigned to other coaches.
4. View a Coach’s Assigned Clients
Section titled “4. View a Coach’s Assigned Clients”Click on any staff member’s row to open their Team Member Profile, where you can see all the clients assigned specifically to them.